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Best practices for formatting your PDF

Yoav Schwartz
posted this on Aug 24, 2009 10:51

Here are some key formatting practices that will ensure you get the best results with your Mygazines publications:

  • Add bookmarks and links using Acrobat (up to version 9). You can include internal links to pages as well as external links to websites such as your advertisers - all links will be retained and included in your Mygazines publication!

1) Start by opening your PDF file on Adobe Acrobat Professional and go to the page where you index is.

2) From the main menu, choose  Tools> Advanced Editing> Link Tool.

PDF_indexpublication.jpg

3) Use your mouse to enclose the section (with an invisible rectangle) where you want to place the link. A window will automatically open up.

PDF_indexpublication2.jpg

4) Choose the appropriate appearance and link action. The link could lead either to a different page from the PDF (bookmark), a file, web page or it could be a custom link, like an e-mail. Click on NEXT and simply follow the rest of the specific instructions for each kind of link.

PDF_indexpublication3.jpg

5) Repeat the process for every other link you wish to include, save your file as a PDF and upload it onto Mygazines. All the links will be retained in your Mygazines publication!

PDF_indexpublication4.jpg

  • To index your publication, and create a list of articles/sections, simply create a bookmark for every article/section in your PDF. We even support nested bookmarks!
  • Do not include PDF security options

                             nosecurity.png

  • Embed fonts in your PDF so your digital reader can display them correctly. On Adobe Acrobat, choose Advanced > PDF Optimizer

                            EmbedFonts.png

  • All the elements must be merged into one layer
  • Avoid low quality images by saving in a resolution at 150dpi
  • Also, your PDF colors might be slightly changes. You might want to avoid it by using the right color settings. Here's how you do it:

1) Open the file on Adobe InDesign.
2) Click on 'Save As...', enter the file name and 'Save'. Make sure you choose PDF as the file type.
3) Then the 'Save Adobe PDF' window will pop-up. Click on the 'Output' tab and define the colour settings. Here's a screencap that shows how it should be.

ColorSettings.png

4) Press 'Save PDF' and that's it. The publication colors will now be bright, just how you see them on Acrobat.

  • Confirm website links. While Acrobat (all versions) may show some website links as active, make sure the actual links have been created by running the following tool in Acrobat Professional ®. From the main menu, choose  Advanced > Document Processing > Create Links from URLs
  • All the pages should be in one file and must have the same size
  • Your file must be in Adobe® PDF format (up to version 1.6). Save using standard settings


For further instructions on how to edit your PDF file, here are some helpful links:

You can also check out this blog post with other good practices for formatting a PDF.